Every business and institution has an archive, a place where they store all the historic documents of the company and any other information that is relevant for the administration and the well-functioning of the company. The management of these archives is done by specialist companies that ensure the complete safety of the data, especially when dealing with operations such as archief vernietigen or archief digitaliseren.
The history and therefore, the records of every company are unique and it can create a real competitive advantage in front of the others. The storage of such information is also known as archiving and it can contain anything from written documents to photographs, films, testimonies or electronic records. A company has to keep these records, not because they would be useful for to posterity and for the public, but because they play a very important role in maintaining the control over their business. Only the employees of the company are allowed to work with this information.
However, most of the companies allow specialists from outside to manage their archives. Even though it may look like a dangerous move, hiring a professional archive management company can be more secure than any other option. These companies are bind to respect the regulations and the privacy of your data and it is their purpose to protect the archive and fulfill their tasks successfully.
There are several operations that can be done by an archive management company. Archief digitaliseren is one of the most efficient ways to store your data. It allows you to save space because the information is no longer available on paper, but it is located on one or more digital devices. Besides that, this operation comes with a very big advantage in terms of time. The records you are storing on a digital device can have a longer lifespan than the ones stored on paper. The digitation of your archive is so much the more recommended if you have gathered a lot of records from the past and you have a full archive to store in the digital space. Nonetheless, this can be done partially as well.
After digitizing your archive, you might take into consideration archief vernietigen. This process can be done after the mandatory retention period of your company has expired. Usually, the amount of time necessary for an archive to be stored until it is destroyed depends on the laws in order and on the policy of your company. It is a margin of safety that allows you to be sure that you will not need anymore some particular records. The problem is that archief vernietigen must be done as safe as possible because, if the information comes in the hands of your competitors it can threaten the identity of your company.
If you require the services of an archive management specialist, De Haan Archiefbeheer is a company that specializes in services like archief digitaliseren or archief vernietigen and guarantees a high level of security and protection.