Key elements of your business telephone that you need to consider

If you're one of those people who jumped in the IP business telephone bandwagon without knowing what it was first, then you are not alone. A lot of company owners happen to be taken with the low price and promise of its features that they did not think twice. And there is no need to, you will be ahead any way you look at it.

But slow down here and think for a moment. Have you been utilizing all of the features that the service provider agent suggested you get with your plan? Or were you just carried away with the agent's presentation that you simply focused more on possibilities than your actual needs? If that's the case, it is time to dust off your business phone's latent functions and make those possibilities a reality.

Auto-receptionist. This is the main benefit of getting an IP PBX phone system. Your local or toll free number is answered 24/7 whether it is receiving calls or fax so you don't need to be concerned about missing a call. However, maybe it is time to record your own if you have just been relying on your professionally recorded interactive voice response menus. If you have a children's party supplies and entertainment business, for instance, it would be better if you have one of your clowns to record the greetings. A personal touch also couldn't hurt. Why not change the names of your departments in the menu extension choices to the names of your staff and their jobs? For instance, "Dial 1 and Annie will help you with preparing."

Play a choice of music that personifies the company that you do while the call is being transferred or while the person is on hold. Better yet, program your business telephone to play your company jingle every other song.

You'll be able to also make the most of this feature by playing audio advertisements of your current promos. This will not only keep your client occupied while waiting but you can inform him of new products that he might wish to avail of as well.

Local number. Once in a while, work away from the office for a change. Receive and make calls using your business telephone number by means of your mobile. Check fax messages and send some while you are away.

Conference call feature. Youdon't need to be in the office all the time to lead your group. You'll be able to still head the Monday meeting while you're away. So why not have an away-from-the-office office?

Internet fax. Use your internet fax as a marketing tool. Instead of just waiting for fax messages from your suppliers to arrive, why not make the most of your free fax to send promotional letters to prospective and old customers?

800 number. Your 800 number is nothing if you don't advertise it. Better yet, get a vanity number and get more people to remember your company's name. If you're starting out small, advertise it on posters around the city. Have calling cards and flyers made too as these are cheap, portable and easy to hand out. People also tend to keep card for future reference.

Discover and make the most of what your telephone system have to offer and change your life for the better.

Accomplish efficiency with our advance business telephone and discover on how phone systems can also improve your business.